54th Annual Meeting of the Canadian Archaeological Association

Instructions for Session Chairs, Paper Presenters, and Poster Presenters

 

Instructions for Session Chairs

If you are chairing a session with in-person and online participants:

Each room will have an AV technician, a volunteer, a laptop, microphone and screen. Each will also be assigned a dedicated Zoom room, accessible through the Chime platform. 

Please arrive at least 20 minutes ahead of your session’s scheduled start time or in the break before your session is scheduled to ensure your session is set up properly. Please ensure that the Zoom room is started - the AV tech will help get this set up and manage any technical challenges. Ensure presenters know that they should share their screens so remote participants are able to view the presentations. In person presenters should load their presentations prior to the start time. Online presenters should log on at least 10 minutes prior to test their connection.

Please maintain the established schedule in fairness to the persons planning to attend specific presentations. If a scheduled speaker fails to appear, please pause for the period allotted in the program. 

If you have questions, please talk to your room's volunteer or AV technician for support.  

 

If you are chairing an online-only session:

Each room will have a dedicated volunteer and will be assigned a dedicated Zoom room, accessible through the Chime platform. 

Please login to your Zoom room at least 20 minutes ahead of your session’s scheduled start time or in the break before your session is scheduled to ensure your session is set up properly. The volunteer will help get this set up and manage any technical challenges. Ensure presenters know that they should share their screens. Online presenters should log on at least 10 minutes prior to test their connection. 

Please maintain the established schedule in fairness to the persons planning to attend specific presentations. If a scheduled speaker fails to appear, please pause for the period allotted in the program. If you are planning to have questions/answers or discussion, please indicate how online participants can ask questions (through the chat function or through raising hands, or both). For in-person questions, please use the mobile microphone to ensure the online participants can hear the questions. 

If you have questions, please talk to your room's volunteer or an AV technician for support. 

 

Instructions for Paper Presenters

Paper presenters are allocated a maximum of 20 minutes in which to present.

In person participants:

Each room will have an AV technician, a volunteer, a laptop, microphone and screen. Please arrive at least 20 minutes ahead of your session’s scheduled start time or in the break before your session is scheduled to start to upload your presentation from a USB stick. Once the session begins, a Zoom room will be opened for online participants. When it is your turn to present, please load your presentation and ensure your screen is shared so that online participants are able to view your presentation. 

If you have questions, please talk to your room's volunteer or AV technician for support.  

 

Remote participants:

If you are a virtual participant in a session with in-person presenters, the room will have a volunteer and an AV tech. If you are a virtual participant in an online only session, the Zoom room will have a dedicated volunteer. Please enter your Zoom room (accessible through the Chime platform) at least 10 minutes before the session start time and test your video and microphone. When it is your turn to present, please load your presentation and share your screen. When you have completed your presentation, please close the screen share. 

If you have questions, please talk to your room's volunteer or AV technician for support.

 

Instructions for Poster Presenters

Setup of posters will be available in the Strathcona Room anytime between 9 am-3:30 pm on the date of your presentation. There are no grouping requirements or assigned spaces for posters; they are allotted on a first-come, first-served basis. Posters should not exceed 4x4 feet in size. Velcro coins, tapes, and pins for the mounting of posters will be provided. 

Please send your poster in PDF format to caaconference2022@gmail.com no later than Monday, April 25, 2022. This will be uploaded to the Encore Chime Platform for people to view online. We encourage all poster presenters to provide an online version of their poster, even if they are attending in person.