Instructions for Session Chairs

If you are chairing a session with in-person & pre-recorded presentations as well as online participants

Each room will have an AV technician, a volunteer, a laptop, microphone, and screen.

Please arrive at least 20 minutes ahead of your session’s scheduled start time or in the break before your session is scheduled to ensure your session is set up properly.

Chairs should load the presentations prior to the start time. A laptop will be available at the registration desk throughout the conference for those wishing to load their presentations early.

Please maintain the established schedule in fairness to the persons planning to attend specific presentations. If a scheduled speaker fails to appear, please pause for the period allotted in the program.

If you have questions, please talk to your room’s volunteer or AV technician for support.

Instructions for Paper Presenters

Paper presenters are allocated a maximum of 20 minutes in which to present.

Each room will have an AV technician, a volunteer, a laptop, microphone, and screen. Please arrive at least 20 minutes ahead of your session’s scheduled start time or in the break before your session is scheduled to start to upload your presentation from a USB stick. For live sessions, a Zoom room will be opened for online participants at the start of the session.

If you have questions, please talk to your room’s volunteer or AV technician for support.

Instructions for Poster Presenters

Setup of posters will be available on the date of your presentation. There are no grouping requirements or assigned spaces for posters; they are allotted on a first-come, first-served basis. Posters should not exceed 4x4 feet in size. Velcro coins, tapes, and pins for the mounting of posters will be provided.